Convention Guidelines

Registration Fees

Registration fees cover overnight hotel accommodations, educational materials, exciting seminars, and recreational activities including a dance at night. Registration fees should be collected by chapter presidents or teacher/advisors and sent to the Junior State of America offices. Registration fee packages vary by JSA state.  A delegation’s fees should be paid with one inclusive check, money order, or credit card.

Accommodations

Four students of the same sex are housed in a room with two beds; make sure your delegates are aware of this.

In cases where a delegation has fewer than four students of one sex assigned to a room, delegates from another high school will be housed with your delegates in that room.

Elected and appointed JSA student officers (approved by the Program Director) who have been invited to come to the convention one day early and stay in a room with other JSA student officers must get the approval of their Teacher/Advisor and should be listed in their school’s delegation. List the student officers separately on the Rooming List Form and notify your Program Director via email with acknowledgment from the Teacher Advisor.

Accommodations can be made for students or chaperones that need special arrangements due to a physical disability or handicap.  Please call or email your Program Director by the registration deadline so these accommodations can be made with the hotel prior to the start of the convention.

Transportation

With the exception of certain Junior State delegations attending the Washington D.C. Congress conventions, delegates arrange their own transportation to conventions. Student-driven cars are strictly prohibited. Delegations are encouraged to form carpools with teachers/parent drivers or arrange transportation through their schools.

Meals

Delegates are also on their own for meals during the convention.  The Junior State of America often works with our host hotels to offer reasonably priced meals on the hotel property.

Refunds

The Junior State is required to make guarantees to the hotel far in advance of the convention, we are unable to make refunds after the registration deadline has passed.  After the registration deadline, your chapter is held financially responsible for the number of delegates submitted online. JSA staff reviews and confirms the registration that is submitted and will accept the registration before an invoice is generated.

We encourage paid delegates who find themselves unable to attend to find another student from their school to replace them and have the new delegate reimburse them for the registration fee.  Each replacement student MUST submit a permission slip.

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